Best of the South Submission Instructions

A. One school, one package of entries. All folders and envelopes containing entries must be placed in one package sent by the officially recognized SEJC faculty delegate for the school entered.

Multiple packages and entries sent by students or other faculty will be disqualified.

B. Certification letter. A note written on school stationery and dated and signed by the SEJC faculty delegate must be placed in the package of entries.

This note must contain the following statement: "I certify that all entries submitted by (fill in name of school) adhere to all of the rules on eligibility for the SEJC contest."

C. Delivery. Each school's package of entries must be sent to:

Steven E. Chappell
Director of Student Publications
1301 E. Main St.
MTSU Box 8
COMM 269-C
Murfreesboro, TN 37132

D. Deadline. Each school's package of contest entries must be sent to the SEJC vice president in order to arrive on or before MONDAY, Nov. 24, 2008. Packages postmarked after Nov. 17 or received after Nov. 24 will not be accepted regardless of postmark. It is recommended that schools take steps to ensure that packages arrive safely on time by purchasing guarantees on dates of delivery offered by the U.S. Postal Service, Federal Express or UPS with return receipts or tracking numbers.

E. E-mail notification. On or before Nov. 15, 2008, SEJC faculty delegates submitting entries are required to send an e-mail to schappel@mtsu.edu notifying the SEJC vice president that entries are on the way from their school. The e-mail should contain the list of categories the school is entering and the name of each student entered for each category.

F. Notification of winners. Judges will be instructed to return judged entries to the contest coordinators in time for advisers to be notified in early January of the winners from their school. Every effort will be made to get this information to advisers as early as possible so that students who win awards (or their representative) may be present at the convention to pick up their awards.

G. Entry returns. Barring any unforeseen problems, entries in the Best in the South contest will be returned to the adviser of the school at the SEJC convention. Those not picked up at the convention will be disposed of following the convention.

H. Unclaimed certificates. Students who do not pick up their certificates during the Best in the South awards presentations should contact the SEJC Vice President and provide adequate postage for mailing certificates to him. Please allow six weeks for processing.